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Miscellaneous Clerk and Assistant

Company: Department of Defense
Location: League City
Posted on: June 6, 2021

Job Description:

  • Duties

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Duties

Summary

This announcement may be used to fill one or more vacancies.

This public notice may be used to fill target grades (e.g. GS-05 Target GS-11). However, there may be positions with promotion potential above the GS-11 or equivalent.

The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General schedule locality pay table may be found under, https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/

Learn more about this agency

Responsibilities

  • Duties and responsibilities vary and may increase according to grade level.
  • Use word processing software to create, copy, edit, store, retrieve and print forms, memos and letters and lengthy reports.
  • Establish suspense dates and bring to supervisor?s attention those that cannot be met by requested date or when there is a conflict.
  • Read incoming correspondence, publications, regulations and directives which may affect any organization, determining which can be acted on personally and take appropriate action.
  • Consolidate and finalize information for various reports in accordance with established reporting procedures.
  • Use varied functions of multiple office automation software to produce a wide range of documents, formats, etc.

Travel Required

Not required

Supervisory status

No

Promotion Potential

11

  • Job family (Series)

0303 Miscellaneous Clerk And Assistant

  • Requirements

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Requirements

Conditions of Employment

  • Please read this Public Notice in its entirety prior to submitting your application for consideration.
  • U.S. Citizenship is required
  • Males must be registered for Selective Service, see www.sss.gov
  • Total salary varies depending on location of position
  • PCS expenses if authorized will be paid IAW JTR and Air Force Regulations
  • Recruitment incentives may be authorized
  • Some positions may be subject to random drug testing
  • Some positions may require employee to work other than normal duty hours, to include evenings, weekends and/or holidays
  • Some positions may require shift work and emergency overtime
  • Some positions may require employee to maintain a valid job related certification
  • Disclosure of Political Appointments is required

Qualifications

In order to qualify, you must meet the general or specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE:

GS-05: One year of specialized experience to at least the GS-04 level or equivalent in other pay systems. Specialized experience must include knowledge of the nature and capability of word processing software procedures and function keys to perform a substantial range of functions such as generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.

GS-06: One year of specialized experience to at least the GS-05 level or equivalent in other pay systems. Specialized experience must include knowledge of a body of rules, procedures, policies, regulations, precedent case files, and programs to perform the technical, personnel, administrative and workgroup support work of the organization and provide a variety of support and assistance to staff members.

GS-07: One year of specialized experience, equivalent to at least the next lower grade level GS-06 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of standard processes and procedures for evaluating program efficiency to implement processes to improve programs; knowledge of organizational structure in order to assess manpower authorizations and utilization; and knowledge of the basic objectives and policies governing various management or program operations.

GS-08: One year of specialized experience, equivalent to at least the next lower grade level GS-07 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which include knowledge of administrative procedures associated with record keeping; the use of standard office equipment such as fax machine, copy machine, and computer systems including software, databases, and word processing; and the determination of supplies and funds needed to operate programs.

GS-09: One year of specialized experience, equivalent to at least the next lower grade level GS-08 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of a body of established rules, procedures, policies, regulations, precedent case files, and programs to perform the technical, personnel, administrative and operational support work of the organization and provide a variety of support and assistance to assigned personnel.

GS-10: One year of specialized experience, equivalent to at least the next lower grade level GS-09 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of the functional capabilities of different software types to select the best software type for each report, e.g., a database versus a spreadsheet; to identify the sorting and calculating functions to be performed, and to set up the detailed functional procedures needed to enter and to retrieve the data in the form needed for each report.

GS-11: One year of specialized experience, equivalent to at least the next lower grade level GS-10 in the Federal service, which has equipped me with the particular knowledge, skills, and abilities to successfully perform the duties of the position which includes knowledge of directives outlining the safeguarding of sensitive and classified material and organizational procedures for the sorting, collection and delivery of official mail; knowledge and skill in applying basic arithmetic to verify figures in requests for allotments, to determine availability of funds, and to enter and maintain account balances to reflect funds available and/or expended; and skill in preparing and maintaining a variety of financial records (e.g. budget requests/justification, unfunded requirements, contracting documents, expenditure documents, etc.).

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  1. Knowledge of general office administrative and clerical procedures to distribute mail, answer telephone, keep appointment calendar, maintain files/office forms, and order supplies.

  2. Ability to learn organization's functions and procedures sufficient to receive visitors or telephone calls, distribute mail, and maintain files, etc.

  3. Ability to read and interpret specific procedural guidelines pertaining to administrative support, including locally developed equipment operating and document processing instructions, which are directly applicable to the work.

  4. Ability to learn filing systems and procedures.

  5. Ability to communicate effectively orally using tact and courtesy

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Keywords: Department of Defense, League City , Miscellaneous Clerk and Assistant, Other , League City, Texas

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