Data/Document Specialist
Company: Coates Field Service Inc
Location: Houston
Posted on: February 14, 2026
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Job Description:
Job Description Job Description Coates Field Service Inc. is
seeking a Data/Document Specialist with exceptional organizational
skills and attention to detail. The position will be located in
Houston, Texas or Charlottesville, VA., and will last approximately
3-6 months. The successful candidate will be have advanced computer
literacy and be well-versed in database entry and reporting, cloud
file sharing applications, and adept at producing accurate
deliverables on short notice. Overview of Duties: Prepares
documents, letters, files, etc. Reviews and checks documentation
for accuracy Scans land rights documents and posts location
information to various systems Responsible for final internal
quality control of easement documents and the filing of original
documents in right of way records system Reviews legal documents to
assure that all have been properly executed and notarized
Understands ROW records and percentage of ownership under easement
Review documents in an electronic environment Executes
miscellaneous due diligence tasks on documents and databases,
including investigating current landowner name and contact
information, easement widths, location, rights, and other land
rights documents Examines right of way files (containing easements,
deeds, legal descriptions, permits, agreements, contracts, other
documents, and correspondence relating to the property) in order to
determine issues such as multiple line rights,
assignability/abandonment clauses, lease terms, restrictions
Analyzes documents in order to prepare database reports involving
ownership information, status of acquisition processes,
instructions to field crews, history of contacts between Right of
Way Agents and landowners, payments made, damage settlements,
property values, and other pertinent data Reviews, interprets,
selects documents, and supervises scanning for permanent storage of
right of way records Coordinates office activities with the Right
of Way Supervisor, Right of Way Agents, and other field personnel,
subcontractors, landowners, client, vendors, government agencies
Specialized Knowledge/Education Required: Knowledge of land and
right of way acquisition processes and documentation Intermediate
to advance computer literacy, comfortable operating in a digital
documents environment Knowledge of proper legal document execution
practices, such as what signatures are required for trusts,
conservatorships, guardianships, estates, etc. Knowledge of due
diligence review of right of way files and understanding of
assignability and reversionary clauses, restrictions, fractional
ownerships, lease payments and terms, abandonment clauses Ability
to plot metes and bounds descriptions of property and read a
variety of maps, electronic and paper Proficiency in Microsoft
Access, Excel, Word, and Project or similar software programs in
order to generate a variety of project reports in response to
specific and varied queries Who We Are: Coates has a 76-year
history providing comprehensive land acquisition and right of way
services to municipalities, utilities, energy providers, and oil
and gas companies nationwide. The first firm of its kind, we are
widely recognized as a leader in the land and right of way
acquisition industry. A national corporation, Coates has the depth
of knowledge and the agility to respond to client needs in all 50
states. Coates is headquartered in Oklahoma City, Oklahoma, with
regional offices located throughout the United States. It is our
mission to provide professional, high-quality, cost-efficient land
acquisition and right of way services our clients need, when and
where they need us. Coates is committed to rewarding the loyalty of
the national team of Coates’ Employees. Coates hires the best
candidates available for all positions, without regard to the
individual's race, religion, or sexual preference or orientation.
Coates is an Equal Opportunity Employer (EOE). Coates offers a
comprehensive and generous benefits package, including
medical/dental, vision, STD/LTD, life insurance, paid time off,
company paid holidays, and more!
Keywords: Coates Field Service Inc, League City , Data/Document Specialist, Legal , Houston, Texas
